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Best microsoft excel 2016 book free. Microsoft Excel 2016 Books
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This is where you will enter the date of the transaction. Move one cell to the right to cell C1 column C, row 1. Type "ITEM ". Here you will enter the check number or the type of transaction, such as "ATM" or "deposit. Move one cell to the right to cell E1 column E, row 1. Move one cell to the right to cell F1 column F, row 1. Move one cell to the right to cell G1 column G, row 1. Options for this column will be created in a later step. Move one cell to the right to cell H1 column H, row 1.
Move one cell to the right to cell J1 column J, row 1. Move one cell to the right to cell K1 column K, row 1. Format column labels. To make the column labels easy to read, format them so they are in bold font and give the row of register labels a different background color. To do this, first you select the range of cells that you want to format.
Then you select the formatting options. When you open a new workbook, the "HOME" tab is open by default. In the upper left hand corner of the toolbar, click on the "B" for the bold formatting option.
To change the color of the background, click on the paint bucket icon to see the palette from which you can select your background color.
Resize some of the columns. The default size of some of the columns will likely be too small to hold the data you will put in them. Also, column A, which has no data and is just a spacer, should be very narrow. From the drop down menu, click on "Column Width. Hover the cursor over the border between columns D and E. The cursor will change from the arrow to the resizing cursor.
The resizing cursor looks like a cross with arrows. When you see the resizing cursor, left-click and drag your mouse to the right to make the column as wide as you want it to be. Center the register labels.
Select the entire first row by left-clicking on the number 1 on the left border of the page. In the upper left hand side of the toolbar on the "HOME" ribbon, click on the "center" formatting button.
This action centers all of the data in the selected cells. You will notice that the column labels are now centered in their cells. Part 2. Input some test data. In order to see the formatting changes you make, enter four rows of data into the cells. Begin with the opening balance, and then enter three more transactions.
Add three more transactions. Try to have a mix of debits such as checks written or ATM withdrawals and credits such as deposits. Notice the inconsistent formatting of the numbers in the cells. Formatting will clean all of this up. Format the dates. Make this column display the dates in a consistent way. Excel provides different options for formatting the date. Select the one that you prefer. Right-click on the column, and select "Format Cells.
Select the "Number" tab. Under "Category" choose "Date. While this column is still highlighted, center the data in these cells by clicking on the "center" icon in the upper left hand corner of the toolbar in the "HOME" ribbon. Format the "ITEM " column. The data in this column should be centered. Highlight all of column C by clicking on the header for the column.
Click on the "center" icon. Notice the test data you entered in this column. It should be centered in the cells. This should work well for these columns. Double check the sizing of the columns. Now that you have some data in these cells, adjust the column width to make the columns wider or narrower if necessary. You can choose to show the dollar sign if you desire.
You can also make your debits appear in red font if you want. Select column F. Right-click on the column and select "Format Cells. In the "Number" tab, select "Accounting. Select the dollar sign in the "Symbol" option. Repeat for columns H and K. To make your debits appear red, click on the header for column F to select the entire column. Right click on the column and select "Format Cells. In this tab, click the down arrow next to the "Color" option. From the palette, click on red.
Part 3. Create a formula to calculate a running balance. Insert a formula into column K that does the math to calculate the running balance. Note that you did not need a formula in cell K2. This is where you entered your opening balance. Click on cell K3. Now click on the formula bar at the top of the spreadsheet.
This is where you will type in the formula that tells the cells to perform a calculation. This tells the spreadsheet to take our opening balance cell K2 , and subtract a debit if one exists cell F3 and add a credit if one exists cell H3. Copy the formula. Select cell K3. Right-click and select "Copy. Right-click and select "Paste. You should see that the running balance has been calculated in column K for all the rows of test data that you entered.
Create a conditional formula to clean up the running balance column. You could copy the above formula into cell K6. To clean this up, create a conditional formula that leaves the cell blank if no transactions have been entered, but displays a balance if they have been entered.
But if cell B6 is not blank, then the balance should be calculated. Extend the formula with AutoFill. Observe the small, dark square in the bottom right corner of the active cell. Hover over it and the cursor will change to the AutoFill cursor, which looks like a thin plus sign.
Hover over the AutoFill handle and the cursor will change to the thin plus sign. Left-click and hold the AutoFill handle. Drag the cursor down to cell K column K, row The formula has now been copied into all of the cells in column K through row The row and column numbers in each cell have been automatically adjusted so the formula calculates correctly. Part 4. Categorize transactions. Create categories of transactions to keep track of how you spend your money and the types of income.
Categories could be related to income taxes, such as property taxes or charitable giving. You could also use the categories to create a charts to easily visualize financial activity in your account. Create a "Categories" tab. This is where you will store all of the potential income and expense categories for your check register. Rename one of the tabs in your workbook "Categories. The current name will be something like "sheet2" or "sheet3.
Type "Categories. Create income categories. Think of all of the categories of income you have or may utilize in the future. In cell B6 and continuing downward, enter all of your income categories. The most common income category would be "Wages. Other income categories you might want to include depend on your financial circumstances.
If you own stock, create a category for "Dividends. Other categories to add include "Interest Income," "Gifts" and "Miscellaneous. Create expense categories. Leave a cell blank under your last income category. Enter all of the expense categories under this section heading.
Be as broad or as narrow as you wish with your expense categories. Name the range of cells containing your categories. Select cell B5. Highlight from cell B5 all the way down through all of your income and expense categories. Find the cell name box in the upper left hand corner of the window. It is to the left of the formula box.
It will say "B5," which is the name of the first cell in the highlighted range. Click on the cell name box and type "Categories. Use the expense and income categories in the check register. Go back to the tab where you created the check register. In the check register tab, select cell G2.
On the toolbar, select the "DATA" ribbon. Click on the "Data Validation" button. Select "Data Validation" from the drop down menu.
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